Monday, April 24, 2017

Do You Know How ScanPST.exe is important for Microsoft Outlook users?

Microsoft Outlook is an Outstanding Email platform and working well. It provides users great features like Search Folder, Various rules, Templates to automate the workflow. MS Outlook uses the personal folder that is PST (Personal Storage Table) file to store all the mailbox data which includes Emails, contacts, calendars, Journal, Tasks etc. We have seen a lot of cases face difficult continue their communication via Outlook due to corruption in PST

Let’s see the most common reasons of PST file corruption.

·         The size of PST file grown very large
·         Improper shutdown of Outlook
·         System crash while Outlook is running
·         Storage device failure, Power failure
·         Virus Attack on the PST file

Fortunately, Microsoft provides the inbuilt utility to solve the minor Outlook errors i.e. ScanPST.exe also known as Inbox Repair Tool

What is ScanPST.exe?
As I have discussed above that ScanPST.exe is built- in utility. It is bundled with MS Outlook, so it installed along with Outlook. This tool tries to resolve the error of PST by recreating the Outlook data file structure and rebuilding the header of Outlook items. Although, ScanPST.exe is installed within Outlook but finding it is not so easy.

Location of ScanPST.exe in different Version of Outlook  
Many users are unaware where the ScanPST.exe located. However, there is no rocket science to find its location you can simply look into your C drive. Let’s discuss the location for various Outlook version.

ScanPST.exe location for Outlook 2016 or Office 365:
32-bit Windows        C:\Program Files\Microsoft Office\Office16
64-bit Windows        C:\Program Files (x86)\Microsoft Office\Office16
64-bit Outlook          C:\Program Files\Microsoft Office\Office16
Click-to-Run             C:\Program Files\Microsoft Office\root\office16

Location of ScanPST.exe in Outlook 2013:
32-bit Windows         C:\Program Files\Microsoft Office\Office15
64-bit Windows         C:\Program Files (x86)\Microsoft Office\Office15
64-bit Outlook           C:\Program Files\Microsoft Office\Office15
Click-to-Run              C:\Program Files\Microsoft Office\root\office15

Location of ScanPST.exe in Outlook 2010:
32-bit Windows         C:\Program Files\Microsoft Office\Office14
64-bit Windows         C:\Program Files (x86)\Microsoft Office\Office14
64-bit Outlook           C:\Program Files\Microsoft Office\Office14

In Outlook 2007 ScanPST.exe located at:
32-bit Windows         C:\Program Files\Microsoft Office\Office12
64-bit Windows         C:\Program Files (x86)\Microsoft Office\Office12

ScanPST.exe location in Outlook 2003:
32-bit Windows         C:\Program Files\Common Files\System\MSMAPI\<locale ID>
64-bit Windows         C:\Program Files (x86)\Common Files\System\MSMAPI\<locale ID>

Location of ScanPST.exe in Outlook 2002/XP:
C:\Program Files\Common Files\System\MAPI\<locale ID>\scanpst.exe

Location of ScanPST.exe in Outlook 2000:
C:\Program Files\Common Files\System\MAPI\<locale ID>\NT\scanpst.exe

In Outlook 97 / Outlook 98 ScanPST.exe located at:
C:\Program Files\Common Files\Windows Messaging\scanpst.exe

How do ScanPST.exe works?
It first examines the structure of PST file along with the header and recovers the item(s) and folder(s). This tool validates and recovers the internal data structure of PST file. If ScanPST.exe find any specific block of the structure or table is corrupt or non-readable then it eliminates the block. Although, This is a common issue faced by Outlook users.

Repair .PST file using Inbox Repair Tool
There are few steps included to repair your .pst file using ScanPST.exe. Follow the below instructions/steps carefully.

Step 1: Exit Outlook if running and Start the Inbox Repair Tool
It is mandatory to quit the Outlook if running. In order to start the Inbox repair tool you can check the location I have discussed above for your respective Outlook version.

Step 2: Repair the .pst file
Type the location and the file name of .PST file which you want to repair, or browse the PST file location by using the browse button.

·         Click on the Browse then select the PST file and click Ok
·         Under ‘Options’ you can check how you want to create the log report
·         Once you have done all hit the Start button

Now ScanPST.exe runs and it completes the scanning process in 8 steps. The whole process may take time, depending on the level of corruption in your PST file
When the process gets complete, it shows:

No Errors found
Errors were found in this file. To repair these errors. Click Repair

If you want you can check the summary of Error by clicking on Details or proceed to repair pst file by clicking on Repair button.

Note: I suggest you make the backup of your PST file before repairing the PST file.

·         Now Scanpst.exe check and eliminates the error of the Outlook Data File
·         If the repair process gets completes it displays the message ‘ Repairs Complete’
·         Click Ok to close the Inbox Repair Tool and restarts Outlook to rectify whether the problem is resolved or not.

Alternative solution if ScanPST.exe does not work
ScanPST.exe can repair PST file with minor corruption. The Inbox repair tool cannot resolve the problem if your PST file is highly corrupted. Sometimes you need to run it several times to permanently disregard the error. However, when it comes to tackling severely corrupted PST file it does not gives the effective result.

In this scenario, the user can go for the third party tool like Stellar Phoenix Outlook PST Repair. This tool is also suggested by an MVP “Clint Boessen”.

Note: The software provides the demo version by which user can check how effective the software.


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