Wednesday, October 15, 2014

Mail Backup Tool to avoid the Fear of Outlook Mailbox Data Loss

In order to maintain the integrity of your data, it is said to maintain its backup, likewise if you are using a Microsoft Exchange Server email account or HTTP account, then you should have the backup of PST file. Personal Storage Table file or PST file is an Outlook data file that is stored on the hard drive of your computer for storing all your mailbox data such as ‘Inbox’, ‘Contacts’, and ‘Calendar’ items. Generally, you have only one PST file on your hard drive that you can backup, but sometimes you may have additional PST file that you can use for archiving purpose.

You can create the manual backup of your PST file as well as you can use the ‘export and import’ wizard of Outlook for the same. Moreover, you can opt for a professional mail backup tool, if you find these manual processes time taking. Mentioned below is the stepwise description of these processes:

  • Manual Copying of Outlook File: By using just a simple copy paste method, you can copy and paste your PST file to a location of your choice like external hard drive, pen drive, or CD/DVD. You can locate your PST file through ‘Data File Management’ and then selecting the ‘Data File’ tab or browse for it to the location on your hard drive where it is saved. The default location of your PST file when you are using Outlook 2002 or Outlook 2003 on Windows XP is ‘C:\Documents and Settings\Local Settings\Application Data\Microsoft\Outlook’ and when you are using these versions of Outlook in MS Windows Server 2003 then ‘C:\Documents and Settings\Local Settings\Application Data\Microsoft\Outlook’. After locating your PST file, copy it either by clicking ‘CTRL+C’ or by right clicking this file and then selecting the option to copy and then pasting it to a safe location by clicking ‘CTRL+V’ or selecting the command to paste after right click. 

  • Use Import and Export Wizard: By using the ‘Import and Export’ wizard, you can import your entire PST file to another location. Follow the below mentioned steps to perform this operation: 

  1. Go to the ‘File’ option of the interface of Outlook and then click ‘Import and Export’ option.
  2. Select the option that says ‘Export to a file’ and then click ‘Next’.
  3. Now choose ‘Personal Folder File (.pst)’ option and then click ‘Next’.
  4. Select the folder from which you want to export the data and check the option to include subfolders. This dialog box also contains ‘Filter..’ button that allows you to export only selective email messages and then click ‘Next’.
  5. Now choose a safe location for saving the exported file and then press ‘Finish’ button to end the job. 

  • Professional Backup Utility: Due to any reason if you do not find the above methods useful, then use of a professional mail backup software is recommended. Reliable mail backup tool backs up all mailbox data quickly and without causing data loss. One such tool is Stellar Mail Backup. 

By using any of the above-mentioned methods, you can create the backup of your PST file and stay away from the fear of mailbox data loss due to any reason. 

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